AsanaProject portfolio management

Asana Portfolios turns scattered projects into one strategic view.

Track progress, owners, milestones and health across all your teams in one live view, linked to the goals that matter. Spot risks early and act before delays become problems.

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  • Implemented by Vistar
  • UAE · KSA · Bahrain · Oman · Qatar · Kuwait
The challenge

Multiple projects. No single view.

Work spreads across teams, tools and inboxes. Each project may run well, yet nobody sees how they fit together.

  • No single view across projects
  • Progress hard to compare across teams
  • Strategy and execution drift apart
  • Risks surface too late
  • Updates scattered everywhere
  • Competing priorities, same people
  • No consolidated view for leadership
How Asana transforms portfolio & project management

How Asana Portfolios connects every project.

Portfolios, goals, timelines, workload and reporting work together, so every initiative is visible and tied to strategy.

Centralised portfolio management

Every initiative, in one live list.

Related projects in one view that updates itself. No compiling, no chasing.

  • All projects in one portfolio
  • Status, owners and dates side by side
  • A current view for leadership
Cross-project visibility

See how one delay ripples through the rest.

A blocked task in one team shows up as a risk for every project that depends on it.

  • Monitor projects in parallel
  • Spot delays and bottlenecks early
  • See how each project serves wider goals

SSO login is blocked. Two downstream projects are flagged at risk automatically.

Strategic goal alignment

Connect objectives to the work that moves them.

Link company goals to the portfolios and projects that deliver them. Progress rolls up automatically.

  • Goals linked to portfolios and projects
  • Progress tracked against priorities
  • Leaders and teams on the same targets

Illustrative goals · sample data

Project health & status tracking

Know which projects need you today.

Owners post short status updates. The portfolio shows which projects need attention.

  • Live health indicators
  • At-risk projects flagged
  • Stakeholders kept informed
2

projects in this portfolio need attention this week

  • On track8
  • At risk3
  • Off track1
  • Complete2
Vendor onboarding automationOff track · 3 weeks behind
Customer portal relaunchAt risk · blocker logged

Sample data

Timeline & milestone management

Every schedule on one timeline.

All projects, milestones and dependencies on one timeline.

  • Schedules and milestones together
  • See what moves when one project shifts
  • Plan with fewer surprises
Resource & workload visibility

Plan with real capacity, not hopeful estimates.

See each person's time across every project, and rebalance before deadlines suffer.

  • Team capacity at a glance
  • Allocation across projects
  • Smarter prioritisation
Portfolio reporting & insights

Reports that build themselves.

Dashboards built on live project data. No more manual status packs.

  • Updates in one place
  • Performance tracked over time
  • Issues spotted early
From project execution to strategic visibility

Connect strategy to execution, from goal to task.

Task progress rolls up to goals. Priorities flow down to the people doing the work. Select a goal or portfolio to trace its chain.

Strategic levelGoalsGoals, priorities and outcomes.
Portfolio levelPortfoliosProgrammes aligned to goals.
Execution levelProjects & tasksTasks, milestones and owners.
Commercial registration filedDone · Feb 12RA
Riyadh office handoverMilestone · Mar 30KH
Mobile app v3 releaseMilestone · May 15SK
Arabic content localisationDue Apr 22LM
Contact-centre SLA dashboardDue Apr 08PN
CRM data clean-upDone · Mar 03RA
Warehouse system go-liveMilestone · Jun 01OM
Procure-to-pay automationDue May 20OM

Progress rolls up from tasks to goals

Business impact

The business impact of Asana Portfolios.

How day-to-day management changes when everything lives in one place.

Without a connected portfolioOutcomeWith Asana Portfolios
Status lives in a dozen placesGreater visibilityEvery initiative in one live portfolio
Projects start without a clear reason whyStrategy & execution alignedEach project linked to the goal it serves
Problems found at the monthly reviewFaster risk detectionAt-risk projects flagged as soon as status changes
Decisions based on last month's slidesBetter decisionsDecisions based on current project data
Capacity guessed, key people overloadedSmarter resourcingWorkload visible before work is assigned
Departments discover dependencies lateCross-team coordinationDependencies visible on one shared timeline
Ownership unclear, dates slip quietlyAccountability & predictabilityNamed owners, milestones and status for every project
86%

of users say Asana improves clarity on goals and the impact of their work

87%

of users see a direct improvement in productivity after using Asana

81%

report a measurable improvement in team collaboration

Source: Asana, ROI of Work Management Report. Customer-specific results are in the stories below.

Customer success stories

Asana customer stories: enterprises that run their portfolios on Asana.

From published Asana case studies. Figures as reported.

Palo Alto Networks Cybersecurity · Enterprise · Global

40%

reduction in redundant operational costs

6h → minstime to produce status reports for an R&D team
100%of deadlines met by R&D teams after moving to Asana

“We haven’t had a slipped project since we’ve used Asana.”

Alysse Nockels, Sr. Director, Competitive Intelligence
Challenge
5+ work tools, overspending, and no view of how work and priorities fit together.
How Asana helped
One platform for 5,800+ users in under six months, with portfolios rolling up to leadership.
Impact
Faster decisions, and timelines adjusted weeks ahead instead of slipping.

Source: Asana case study, Palo Alto Networks

Coupa Business spend management · Enterprise · PMO

+658%

increase in time savings from 2020 to 2023

~135workdays saved per year
1 of 3organisational goals every new initiative must map to

“Asana gives executive leadership visibility into our organization’s roadmap and performance in one place.”

Saverio Ferme, SVP, Global Service Operations
Challenge
No central workspace; executives couldn't see progress across teams.
How Asana helped
Goal-mapped intake, an organisational roadmap and an “In-flight” portfolio of every active project.
Impact
Leadership sees roadmap and progress against goals in one place.

Source: Asana case study, Coupa

Morningstar Financial services · 11,000+ employees · 29 countries

1,972

work days saved each year by the Central Technology team

~$758,600estimated cost savings for Central Technology
2 weeksremoved from the Retirement team's request review

“Now we’re able to effectively funnel work as it comes in.”

Sapan Patel, Director of Program Management (IT PMO)
Challenge
No visibility into roadmaps or capacity, leading to overworked teams and missed deadlines.
How Asana helped
Portfolios show every project in flight, its status, resources and link to goals.
Impact
Data-backed prioritisation, and the evidence to say no to low-value work.

Source: Asana case study, Morningstar

Zoom Communications technology · Enterprise · Global

667

work days saved per year with Asana

2,400 → 5,700+employees during the period Zoom scaled its programmes
90%+adoption of IT's company-wide Bring Your Own Device programme

“We wanted a standard view of everything going on.”

Ariel Chavan, Head of Security Product and Program Management
Challenge
Rapid growth, work split across tools, and executive decks updated by hand.
How Asana helped
Portfolios group projects by programme, with nested portfolios for large initiatives.
Impact
Leaders get a high-level view of all initiatives without manual decks.

Source: Asana case study, Zoom

VistarAsanaWhy Vistar for Asana?

Your Asana implementation partner in the UAE, KSA & GCC.

Licences are easy. Adoption is the work. As a Gold Certified Asana Solutions Partner, Vistar aligns Asana to your processes and goals, and stays after go-live until it sticks.

Talk to experts
GoldCertified Asana Solutions Partner
180+implementations
6GCC countries served
2020founded in Dubai · KSA since 2022

How we implement Asana Portfolios

  1. 1Understand

    Map your initiatives, governance and reporting needs.

  2. 2Design

    Portfolio structures built around your objectives.

  3. 3Configure

    Projects, portfolios and workflows set up for your teams.

  4. 4Report

    Dashboards and leadership views that replace status packs.

  5. 5Automate

    Rules, forms and integrations like Microsoft 365, Jira and Power BI.

  6. 6Enable

    Training for leaders and teams, in Arabic and English.

  7. 7Optimise

    Local support and refinements as you grow.

“Asana has significantly transformed how our strategic team manages company strategies and large projects. … The support from Vistar during implementation was invaluable.”

Isa HasanAsst. Manager IT & Operations, Bahrain Credit
90+active projects managed across four countries
100%of active projects with resource utilisation visibility

ICONReported by Firas Al Zubaidi, Operations Director, after upgrading to Asana Advanced with Vistar

VistarAsana

Gold Certified Asana Solutions Partner. Asana licences, implementation, training and support across the GCC.

  • UAE
  • KSA
  • Bahrain
  • Oman
  • Qatar
  • Kuwait
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