Asana Project & Task Management turns scattered work into one connected workspace.

Plan projects, assign tasks to clear owners, track deadlines on timelines and Gantt charts, and automate routine work in Asana, so leaders see real-time progress and nothing slips between emails and spreadsheets.

Book an Asana Demo Talk to experts
  • Implemented by Vistar
  • UAE · KSA · Bahrain · Oman · Qatar · Kuwait

Trusted by teams across the GCC

  • Landmark Group
  • LuLu Group
  • Dubai Holding
  • ADIC
  • Khalifa University
  • Bahrain Credit
  • ICON
The problem

Teams don't miss deadlines for lack of effort. They miss them because the work lives everywhere.

Inbox · 47 unreadRE: RE: FW: tracker_v7_FINAL.xlsxWhich version is the latest?
Launch deadline
Thursday??
Check with ops
Project group chatWho's owning the vendor contract? Thought it was finance
Q3_status_report (3).xlsx
TaskOwnerStatus
Signage?#REF!
Calendar conflictWeekly status meeting3rd this week · 12 attendees
  1. 01

    Scattered tasks, disconnected tools

    Work is split across inboxes, chat groups and spreadsheets, so nobody sees the whole plan.

  2. 02

    No real visibility into projects

    Status lives in people's heads until someone builds the Friday report.

  3. 03

    Missed deadlines, unclear ownership

    When everyone assumes someone else has it, small delays quietly become missed dates.

  4. 04

    Communication gaps between teams

    Decisions made in one channel never reach the team that has to act on them.

  5. 05

    Progress is hard to track at scale

    With many projects in flight, leaders can't see which ones are at risk until it's too late.

How Asana solves it

Seven project management capabilities. One clear picture of every piece of work.

From the first plan to the final report, Asana connects who's doing what, by when, and why it matters.

Project planning & management

Turn a brief into a plan everyone can follow. Define the goal, assign roles, set milestones and map deliverables in one project that stays current as work moves.

  • Project briefs, roles and key resources in one overview
  • Milestones and dependencies that keep timelines honest
  • Reusable templates so every project starts the right way

Task creation, assignment & tracking

Every task gets one owner, a due date and a priority. Break big work into subtasks, link dependencies, and give each person a focused My Tasks list so they always know what's next.

  • Assignees & due dates
  • Custom fields
  • Subtasks
  • Dependencies
  • My Tasks

List, Board, Timeline (Gantt) & Calendar views

Same work, the view each team prefers. Switch between List, Board, Timeline and Calendar without losing a single detail. Try it.

Ramadan Campaign 2027List view
Task nameAssigneeDue datePriorityStatus
Planning
Campaign brief & KPIsNKNadia K.3 FebHighDone
Media plan UAE & KSAOHOmar H.7 FebHighIn progress
Budget sign-offLMLayla M.9 FebMediumIn progress
Production
Hero film shootSASara A.14 FebHighNot started
Arabic & English copyFAFaisal A.16 FebMediumNot started
In-store POS materialsRSRahul S.20 FebLowNot started

Workflow automation that runs itself

Workflows that run themselves. Standardise recurring processes with forms, rules, approvals and templates. Asana routes the request, assigns the owner and notifies stakeholders, so your team stops chasing and starts delivering.

  1. Trigger

    Request form submitted

    Marketing asks for new campaign assets.

  2. Rule

    Auto-assign & set due date

    Routed to the right designer by asset type.

  3. Approval

    Manager reviews & approves

    Proofing and sign-off happen on the task.

  4. Outcome

    Delivered & stakeholders notified

    Status updates itself. No follow-up emails.

  • Forms & intake
  • Rules & automation
  • Approvals & proofing
  • Project templates
  • AI Studio (no-code AI workflows)

Team collaboration where the work lives

Comments, @mentions, files, status updates and approvals sit right on the task, so context never gets lost in a thread. Asana connects with the tools your teams already use.

Works with
  • Microsoft Teams
  • Slack
  • Outlook & Gmail
  • Google Drive
  • SharePoint
  • Zoom

Project tracking & reporting dashboards

No more status meetings. Portfolios, dashboards and status updates give leaders a real-time view of every project. Spot bottlenecks, track milestones and see who has capacity before work slips.

  • Portfolios across every initiative
  • Universal reporting dashboards
  • Workload view to balance capacity

Cross-functional work management

Every department aligned on one goal. Each team keeps its own projects and ways of working, while goals and portfolios connect everything to the same company priorities. One task can live in several projects at once, so nobody duplicates effort.

MarketingLaunch campaign
OperationsStore fit-out & logistics
FinanceBudget approvals
COMPANY GOAL Launch our KSA flagship on schedule 6 teams · 1 portfolio · 1 shared timeline
ITPOS & systems rollout
HRHiring & onboarding
LeadershipPortfolio & decisions
Business impact

What changes when work has one home

Six outcomes, each backed by a result an Asana customer has reported publicly.

Faster project execution9x

faster speed-to-market at FedEx, after replacing 24+ intake forms with one planning and intake model in Asana.

Greater project visibility 100%

executive visibility into FedEx's global marketing and sales initiatives through portfolios and real-time dashboards.

Reduced manual coordination 3 hrs→5 min

weekly status-update prep at DIRECTV, with AI-generated Smart Status replacing manual status decks.

Clear accountability 50+

subtasks, each with an owner and a cascading deadline, generated automatically from a single COS campaign brief.

Better resource allocation 1.53FTEs

of team capacity returned to strategic work at COS, worth £84,100 a year.

All figures are taken from Asana's published case studies for FedEx, DIRECTV, COS and Morningstar.

Customer stories

How global teams run their work on Asana

FedExTransportation & logistics

FedEx unified Marketing and Sales Enablement on one AI-powered operating model in Asana.

  1. 1

    THE CHALLENGE

    Initiatives were spread across spreadsheets, emails and more than two dozen separate intake forms. A single request could take up to eight hours of manual coordination, and siloed tracking created competing launches and duplicate work.

  2. 2

    HOW THEY USE ASANA

    One centralised intake stream in Asana, with AI Studio triaging and routing requests to strategy leads, AI Teammates drafting briefs, and portfolios plus real-time dashboards giving leadership a single view of every initiative.

  3. 3

    THE IMPACT

    Planning timelines compressed from weeks to days, manual status chasing removed, and complete executive visibility into global initiatives.

Source: Asana's published FedEx customer case study.

1,288+hours unlocked every year
88%less administrative effort on intake
$200K+in annual operational cost avoidance
Verified results reported by Asana
VistarAsanaGold Certified Solutions Partner
Why Vistar for Asana

Any business can buy a licence. We make sure it gets used.

As a Gold Certified Asana Solutions Partner, Vistar is the Asana implementation partner teams in Dubai, Abu Dhabi, Riyadh and across the GCC rely on, taking you from requirements to adoption with local, on-ground support and training in Arabic and English. We don't stop at the licence: we stay until Asana is how your teams actually work.

Talk to experts
180+implementations across the GCC
6countries served
Goldcertified Asana partner
2020founded in Dubai; KSA since 2022

Your Asana journey with Vistar

From licence to lasting adoption
  1. 01

    Business workflow assessment

    Workshops to map your projects, teams, hand-offs and pain points.

  2. 02

    Configuration & implementation

    Workspace, teams, templates, custom fields and portfolios built around how you work.

  3. 03

    Workflow automation

    Forms, rules and approvals for your highest-friction processes.

  4. 04

    Integrations

    Connect Asana to Microsoft 365, Google Workspace, Slack and your business systems, and migrate from Trello, Jira or spreadsheets.

  5. 05

    Team training & adoption

    Role-based training and hands-on workshops in Arabic and English.

  6. 06

    Ongoing support & optimisation

    Local support, licence management and continuous improvement long after go-live.

Since upgrading to Asana Advanced, we've reduced turnaround times by approximately 25–30% … and can now seamlessly manage 90+ active projects across four countries.

Firas Al Zubaidi, Operations Director, ICON · implemented with Vistar

Gold Certified Asana Solutions Partner · UAE · KSA · GCC

Back to top ↑