Gold Certified Asana Solutions PartnerAsana Timesheets & Budgets connects the hours your people log on tasks to weekly timesheets, approvals and project budgets, all in the same place the work is planned. Compare estimated and actual time, turn hours into costs with project-specific rates, and see which projects are drifting while there is still time to act.
Illustrative example data. Figures in AED.
Most organisations already record time. The trouble is where it lives: in personal spreadsheets, email threads and month-end reconciliations that sit apart from the work and the budget.
One organised system: the time record, the timesheet and the budget in Asana
Five capabilities that turn logged hours into project financial visibility. They come with the Timesheets & Budgets add-on and build on Asana's core time tracking: estimated and actual time on tasks, a built-in timer and manual entry.
Employee timesheets bring a week of work together. Add projects and tasks, use pre-populate to start from your work, and log hours against specific tasks or, where your admin allows it, general project work. Then submit the week for review and follow its status.
Every licensed user is a time submitter. Admins assign each person a time reviewer, usually their manager, who verifies the logged hours and approves or rejects the week. As a timesheet moves forward, editing tightens, so the approved record stays reliable.
Approval confirms that logged hours are accurate. It does not process payroll or pay salaries.
Admins switch on billable time and choose the default for new entries. Each time entry is then marked billable or non-billable, so client work and internal effort never blur together in reports.
Asana separates and exports billable time. It does not create or send customer invoices.
Billable client delivery 338hInternal reviews, coordination, training 74h
Project admins set a budget from the project menu or the budget bar on the Overview tab, measured in hours or costs, and can switch between the two. The progress bar shows actual work against plan and what remains.
Move the slider to log more cost against the project and watch the threshold notification fire.
On track. Actual cost is below the 80% threshold.
Project admins set an hourly rate for each person on each project. Asana multiplies estimated time by those rates for estimated cost, and actual time from time tracking or submitted timesheets for actual cost. Estimates can come from task estimates or, on Enterprise and Enterprise+, from capacity plans. Whole teams can be added in bulk, with rates imported from a number custom field.
Costs come from time and the rates you configure. Asana does not add other expenses or calculate profit margins on its own. Example data, figures in AED.
What you can use depends on three things: your Asana base plan, whether a person holds a Timesheets & Budgets licence, and their role on each project. Vistar maps this before configuration starts, so nobody plans around a feature they can't reach.
Follow one hour of work from the plan to the portfolio report. The white tag in each stage is what gets passed to the next one. Pick a role to see where it acts and what it gets back.
Pick a role to see where it acts and what it gets back.
◎Budget set · 640h estimatedAED 120,000
◷Store layout concepts · billable2.5h
▦Week 45 · Submitted40.0h
✓Approved by Priya · locked40.0h
◔Actual cost · 59.6% usedAED 71,535
▲Portfolio · 2 threshold alerts392,535 / 545,000
On the left, the month-end scramble most teams know. On the right, the same information once hours, timesheets and budgets share one home.
We don't publish ROI figures we can't verify. Instead, here is what improves and the question each improvement lets you answer in Asana, along with the feature that answers it.
Ask“Which sections took longer than we planned?” Answered by estimated vs actual time charts.
Ask“Whose week is still in draft?” Answered by charts grouped by approval status.
Ask“How much of this project was non-billable?” Answered by the billable grouping.
Ask“Which projects passed 80% of budget?” Answered by threshold notifications and rollups.
Ask“What would this staffing plan cost?” Answered by the cost toggle in workload.
Vistar sets Asana up around how your teams actually record, approve and cost their time, then stays with you as adoption grows.
How hours are logged, checked and costed today, and who signs off.
What finance, project managers and leadership need to see on time and cost.
Submitters, reviewers, billable rules, time categories and rate structure.
Weekly timesheets, approval process, submission reminders and entry locks.
Project budgets in hours or costs, project rates and threshold notifications.
Project and portfolio dashboards, budget rollups and cost views in workload.
Link time data to your business systems through Asana's API or exports, where supported.
Role-based training in English and Arabic.
Ongoing support as your projects, rates and teams change.
Vistar · Gold Certified Asana Solutions Partner · UAE · KSA · GCC
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